【Executive Assistant】
Base at: Dongguan
I. Primary Purpose
Provide professional secretarial support to VP, act as a bridge for enhancing internal and external communication.
II. Key Responsibilities
Secretarial / Administrative Support
Direct secretarial and administrative support to VP
Handle incoming calls, calendaring & scheduling, maintain address book, email traffic.
Create and maintain a paperless filing system
Travel arrangements, logistics support and itineraries set up and Visitors on the ground.
Organizing business meals, business meeting, preparation of meeting agenda, minutes of meeting and other logistic arrangement, e.g. facilities arrangement, ensure proper set up.
Prepare expenses reports, submit for Approval and keep track the status.
Prepare correspondence, memorandum and confidential documents.
Establish relationships with Operation and CIL counterparts to ensure calendar alignment, proactively identify & troubleshoot schedule conflicts or other issues
Travel between Hong Kong and Dongguan depends on the VP schedule
Project Management
Assist VP in monitoring projects progress / timeline status, preparing status report.
Ad Hoc projects assignment by VP.
III. Education & Experience Requirements
Bachelor’s Degree
5 years at least of previous experience
Can speak fluent English
Proficiency in Word, Excel and PowerPoint. SAP is a big bonus
Preferably can speak Cantonese
IV. Key Competencies
Strong initiative & getting things done
Strong communicator
Adaptable / flexible
Analysis, Decision Making, Problem Solving
Teamwork